Part-time Office & Employee Experience Manager
About The Position
We are seeking an enthusiastic and organized Office and Employee Experience Manager to join our dynamic HR Team .
This role is essential to the well-being and smooth functioning of our office. In this role, you will be pivotal in fostering a positive and efficient office environment while driving initiatives that support employee engagement and well-being. You will be responsible for managing the daily operations of the office, coordinating logistics, and enhancing the overall workplace experience.
You will also manage the front desk receptionist function and will report directly to the VP Global HR.
If you thrive in a dynamic, fast-paced setting and are passionate about creating a welcoming and productive work environment, we would love to have you on board.
Key Responsibilities:
- Employee Engagement: Plan and execute various off-site activities, events, Happy Hours, trips, Holiday toast, lectures, and other fun activities that contribute to a positive workplace environment.
- Onboarding/Offboarding: Facilitate the onboarding and offboarding of employees by preparing workspaces, setting up necessary equipment, and providing essential resources to ensure a seamless transition.
- Welfare Budget Control: Monitor and control the Welfare Budget, ensuring efficient use of resources while staying within financial guidelines.
- Office Operations: Ensure the smooth daily operation of the office by coordinating all administrative activities, maintaining a neat and organized workspace, and managing facilities and office supplies. Maintain office cleanliness and organization, including overseeing facilities management, cooperating with various suppliers, office supplies, logistics, food supply and equipment.
- Travel and Expenses: Oversee travel arrangements for employees, handle related issues such as car rental, Internet connection, etc.
- CEO Support: Manage the CEO’s calendar, including scheduling meetings, organizing appointments.
- Manage and Oversee the front desk receptionist
Requirements
- 3+ years of experience in a similar role
- This role is a 60% part-time position, with a requirement for in-office presence.
- Experience collaborating with supply vendors, including handling purchases, invoices, and price offers.
- Advanced proficiency in Office applications, including Excel, Word and Power Point.
- Excellent organizational abilities, time management, follow-up, and “close the loop” abilities to push the local and the global, ongoing operations of a growing company.
- Strong problem-solving skills, self-motivated, fast thinking & result-oriented, and multitasking abilities.
- Full professional proficiency in English and Hebrew.
- Highly organized with strong attention to details
- Strong sense of ownership and resourcefulness
- Team player who can also work independently in a fast-paced environment
